You can add an employee to access the system without being paid through it by setting them up as a user. This is perfect for staff who need system access but shouldn't be linked to payroll.
You can add them as a user, if you follow the below steps:
Go to the Users tab, usually found under Admin or Configuration.
Click on Add User then fill in all the mandatory fields, marked with red stars.
Select the appropriate Brand from the dropdown menu.
Click Save.
Go back into the user profile and click on Roles and Permissions.
Select the relevant roles based on how much access they need.
📌Note: This setup allows the staff member to access various system features like employments, profiles, pay details, holidays, and sickness information. However, note that since they won't have an employment record, employees cannot report to them.
I'd recommend testing this on your test system first so you can see exactly what access they'll have.