What's new
Three new custom fields available
Added three configurable text fields to employee profiles.
Fields can be customised with your own labels such as e.g uniform size.
How it works
⚠️Important: Custom field titles apply to all employee records, including terminated employees.
Be careful when updating field names after data has been entered to prevent confusion. Consider the impact on historical record.
To see the new fields, follow the below steps:
Click Configuration then click Settings.
Click Field Settings.
Locate the following field options:
FormData_Person_m.SpareText1
FormData_Person_m.SpareText2
FormData_Person_m.SpareText3
Set Display to your preferred option:
Optional - Field appears but isn't required.
Mandatory - Field must be completed.
Read Only - Field displays but cannot be edited.
Disabled (default) - Field is hidden.
Field customisation
• Use the Value text box to rename fields from the default Text 1, Text 2, Text 3.
• Custom names will appear across all employee records.
• Examples: uniform size, languages spoken, security clearance level.
Employee Profile Location Once enabled, you can find the by following the below steps:
Find the employee using the organisation search then click Profile.
Click Person then Profile.
Click Edit.
📌Note: These fields are currently for information capture only. They are not available within existing reporting or integrations. Future reporting and integration capabilities will be reviewed at a later date
Use cases
Store external system identifiers.
Track additional employee classifications.
Capture organisation-specific employee data.
Maintain custom reference numbers.
Enhanced vacant shift filtering
We've significantly improved the vacant shift filtering experience, enabling team members to precisely target shifts that match their skills and preferences through advanced multi-level filtering capabilities.
What's new
Multi-level filtering system
Added hierarchical filtering with sections, subsections, and post titles.
Implemented multi-select functionality across all filter levels.
Smart filter dependencies
Section selection enables subsection and post title filters.
Dynamic dropdown population based on selected criteria.
Intelligent deduplication showing each option only once.
How it works
You can filter shift filtering if you follow the below steps:
Click Self-Service Calendar then select Advanced Filters.
Select a section then select one or multiple sections from the dropdown.
Subsection and Post Title dropdowns remain disabled until Section(s) selected. Multi-select functionality allows targeting multiple areas simultaneously
Subsection filtering available after section selection
Dropdown populates with unique subsection descriptions from selected section.
Multi-select enabled for targeting specific departments.
Options dynamically update based on section selection changes.
Each subsection description appears only once, even if present across multiple sections.
Post title filtering available after subsection selection
Displays unique post title descriptions from selected section and subsection.
Multi-select functionality for precise role targeting.
Real-time updates based on higher-level filter changes.
Deduplicated list showing each post title description once.
Security permissions caching
We've implemented caching for security permissions to significantly improve system performance and reduce response times when accessing features and data across Access People.
What's new
Performance optimised permission handling
Introduced caching system for user security permissions.
Dramatically reduced permission lookup times during system navigation.
Enhanced overall system responsiveness and user experience.
Intelligent cache management
Automatic cache refresh when permissions or roles change.
Manual cache clearing capability for administrators.
How It works
Caching mechanism
Initial load: System caches user permissions on first login or permission check
Cached access: Subsequent permission checks use cached data for instant response.
Smart refresh: Cache automatically updates when underlying permissions change.
Automatic cache clearing
System triggers cache refresh when:
Permission changes: User permissions are modified by administrators.
Role changes: User roles are updated or reassigned.
Manual clear: Administrator manually clears the permission cache.