Interface refresh for enhanced visual experience

We've implemented a comprehensive visual refresh across Access People, modernising the interface whilst maintaining the familiar functionality and workflows you rely on daily.

Visual enhancements

Updated colour scheme aligned with Access Evo branding.
- Consistent colour palette across all Access products.
- Improved visual coherence throughout the platform.
Typography Improvements
- Modernised fonts for enhanced readability.
- Optimised text sizing and spacing.
- Clearer visual hierarchy across screens
Icon and button updates
- Refreshed icons that are clearer and easier to identify.
- Better visibility of clickable elements.
- More intuitive visual feedback on hover and click.
Removal of duplicated name and Icons – Evo Tab Only
- Duplicated icons removed.

Accessibility improvements

Permissions screen enhancement
- Disabled permissions now display with strikethrough text.
- No longer relies on colour to indicate permission states.
- Improved accessibility for users with colour vision differences.
- Clearer distinction between enabled and disabled states.

What's not changing

All functionality remains the same.
Navigation and menu structures are unchanged.
All features remain in their familiar locations.
No workflows or processes are affected.
No retraining required for existing users.

Why this change?

Align visual design across all Access products.
Provide a more seamless and cohesive user experience.
Improve accessibility and usability.
Modernise the interface whilst preserving familiarity.
Enhance visual clarity without disrupting productivity

📌Note: The visual refresh is applied throughout the entire Access People platform; you'll notice the improvements immediately upon login.

Streamlined training hours allocation for shifts

We've introduced a simplified method for allocating training hours directly to employee shifts, eliminating the administrative burden for sites conducting frequent training whilst maintaining accurate time and cost tracking.

Quick training hour assignment

New 'TRN' option added to the Shift Options cog menu.
Direct allocation of training hours without navigating to the training management module.
Visual training indicators on shifts with allocated training time.

Allocating training hours

To allocate training hours, follow the below steps:

Navigate to an employee's rota and locate the relevant shift.
Click the Shift Options cog for the desired shift.
Select the new TRN option from the menu.
In the pop-up window, enter the number of hours dedicated to training.
Click Save to apply the training hours.

Validation and visual feedback

Automatic validation: System prevents training hours from exceeding total shift duration.
Training Icon: Visual indicator appears on shifts with allocated training hours.
Hover details: Hovering over the training icon displays the allocated training hours.
Clear visual cues: Immediate confirmation that training time has been recorded.

Rota stats updates training hours now display separately in the rota statistics

Rota hours: Shows working hours excluding training.
Training hours: Displays dedicated training time separately.
Total Hours: Includes both rota and training hours combined.

Important considerations

Shift modification impact: Deleting or amending a shift automatically removes associated training hours. This ensures:

Training hours never exceed the new shift length.
Users consciously re-evaluate training allocation after shift changes.
Data integrity is maintained across all shift modifications.

Re-entry Required: After any shift modification, training hours must be re-entered if still required.

No Payroll Impact: This feature is for tracking and reporting only - payroll exports remain unchanged.

Reporting enhancements

Updated reports include:

Rota Detailed Report which are accessible from within the rota
- Training hours column displays allocated training time.
- Training cost calculated as: Training Hours × Employee's Hourly Average.

Rota Financial Data Report in Standard Reports
- Training hours and costs now visible separately.
- Total Hours column remains unaffected.
- Visual representation only which has no impact on actual payroll calculations.