Post exclusion from rota wage cost configuration
We've introduced a new configuration option that provides greater flexibility in managing wage cost calculations, allowing administrators to exclude specific Posts from rota wage cost calculations where needed.
What's new?
Exclude from wage cost configuration
New toggle option in post configuration
To find new toggle option in post configuration, follow the below steps:
Click Admin then click Post Setup.
Find the required post by using the quick search
then click on the desired post.Click Post Edit then click Details.
Click Rota section then select checkbox to exclude Posts from wage calculations.
Defaulted to No means included in wage costs for all existing posts.
Changes take effect immediately upon saving.
How it works
When set to No which is default
Post wages are included in rota wage cost calculations as normal.
No change to existing behaviour.
Standard wage cost reporting continues.
When set to Yes
All employees assigned to this post are excluded from rota wage costs.
Wage cost calculations update immediately.
Changes reflected instantly in rota financials screen.
Business benefits
Enhanced financial flexibility
Separate budget management
Manage posts funded from different budget sources.
Exclude head office or support roles from section wage costs.
Accurate cost allocation
Ensure wage costs reflect true operational expenses.
Separate management or administrative costs.
Better align financial reporting with business structure.
Immediate Implementation
No retrospective recalculations required
Changes apply from the moment of configuration.
Real-time updates to wage cost displays.
Common use cases
Head office staff working in operational locations but funded centrally.
Training roles funded from L&D budgets rather than operational costs.
Temporary project staff funded from specific project budget.
Management positions tracked separately from operational wage costs.
Grant-funded positions requiring separate financial tracking.
What's not changing?
All existing posts remain included in wage costs by default.
No changes to how wage costs are calculated for included posts.
Employee scheduling and rota functionality unchanged.
Payroll calculations remain unaffected.
All reporting outside of rota wage costs continues as normal.
📌Note: This setting is post-specific, not employee specific All employees within an excluded Post are automatically excluded. The setting persists when employees move in or out of the post. Wage cost exclusions apply to all rotas where the post appears.
Why this change
Respond to customer feedback requesting more granular wage cost control.
Support complex organisational structures with varied funding sources.
Provide flexibility without adding complexity to daily operations.
Enable more accurate section-level financial reporting.
Accommodate diverse business models within the hospitality sector.
Sickness absence attachment indicators
We've enhanced the sickness absence management experience by introducing attachment indicators, making it easier to identify and access supporting documentation at a glance.
What's new?
Attachment indicators on sickness detail page
Visual indicator on Basic Tab
Basic tab now displays attachment count when documents are present.
Format: Basic (
2) where the number shows total attachments.No indicator displayed when no attachments exist.
Clear visual cue without opening the full record.
Quick navigation to attachments
Click the attachment indicator (and count) for instant navigation.
Smooth scroll directly to the attachments section.
Works from any tab - automatically switches to Basic tab if needed.
Saves time scrolling through lengthy absence records.
Preserved standard navigation
Clicking basic text maintains normal tab switching.
Only the attachment indicator triggers scroll behaviour.
Existing workflows remain unchanged.
Attachment column in sickness list view
New attachments column
Added between 'Comments' and 'Manager Confirmed' columns.
Displays attachment indicator 2 when documents exist.
Blank when no attachments are present.
Visible at a glance across multiple absence records
Display-only information
Indicators are non-interactive in the list view.
No sorting or filtering on attachment column.
Purely informational to aid record identification.
Click the record to view or manage actual attachments.
Benefits
Enhanced efficiency
Quick document identification
Instantly see which absences have supporting documentation.
No need to open each record to check for attachments.
Prioritise review of absences with documentation.
Streamlined navigation
One-click access to attachment section from any tab.
Reduced scrolling through long absence records.
Faster document review process.
Improved compliance management
Easily identify absences lacking required documentation.
Quick verification of document submission.
Better oversight of absence documentation status.
📌Note: Attachment counts update in real-time as documents are added or removed. Historical absence records will display indicators for existing attachments.
The indicator reflects all attachment types such as sick notes, letters, forms. List view indicators are for reference only, manage attachments within the detail page
Mobile responsive indicators display correctly on all device sizes.