The costing option is important because it keeps wage costs accurate across locations. You can choose how the borrowed shift is costed and whatever cost you add to the borrowing rota is deducted from the employee’s home rota, so labour costs stay aligned.
This helps with scheduling flexibility and accurate labour cost tracking, which supports better budget management and financial reporting across departments or locations.
You have three costing option when borrowing a salaried employee, which are listed below.
Costing options
There are several costing options that may need to be turned on within the global settings:
No Cost: will not add any wage cost to the rota.
Hours Cost: will calculate the employee's hourly rate and then will add the wage cost to the rota by multiplying this by the number of hours they work.
Amount Cost: will add a fixed wage cost amount to the rota. The amount is entered at the time of borrowing the employee.
📌Note: Whatever wage cost is added to the borrowing rota will also be deducted from the employee's home rota.
Find individual costing options
You can find the individual costing options by following the below steps:
Select Configuration then click Settings.
Click Global and search Borrow; the setting names are listed below:
Rota Borrow Salary Staff - allows the borrowing of salaried staff but with no wage cost.
Rota - allow borrowing salaried staff by entering number of hours that then gets worked out by (salary / 52) / contract hours * number of hours entered = cost to take, enter a payroll code this will be sent to payroll.
Rota - Allow borrowing salaried staff by entering a cost, enter a payroll code this will be sent to payroll.
📌Note: You can assign two permissions— Rota: Borrow salaried staff by hours and Rota: Borrow salaried staff by cost to roles or posts, allowing relevant employees to use these options.