Employees
As an admin or manager, onboard employees, configure, and maintain their system access.
Approve a new employmentYou can identify pending approvals and approve a new employment.
Reset passwordYou can issue a password reset in a few easy steps.
Terminate an employmentYou can terminate an employment in a few easy steps.
Remove employee from the systemAs an admin, you can delete an employee's profile in a few easy steps.
Delete an employmentYou can delete an employment in a few easy steps.
Manage section permissionsYou can manage your section permissions in a few easy steps.
Give terminated employees access to their self serviceYou can give terminated employee's access to their self-service for payslips and p60 access.
Change an employee number in the systemYou cannot change an employee number once created but there is a workaround.
Transfer an employee to a new postYou can transfer an employee to a new post in a few easy steps.
Manage missing employees on a rotaIf you have a missing employee on a rota, you can easily resolve this.
Match unmatched payslips to employeesYou can match payslip in a few easy steps.
Use time worked in lieuYou can use time worked in lieu of various ways.
Borrow an employeeYou can borrow an employee in a few easy steps.
Re-employ a past employeeYou can re-employ a past employee, in a few easy steps.
Change an employee's payrollYou can't transfer an employee to a different payroll that contains a different tax reference.
Update roles on post or employmentYou can add and remove roles from a post or person, in a few easy steps.
Add an adjustment to an employee on the rotaYou can add an adjustment on the rota, in a few easy steps.
Change employee's clock in PINYou can change an employee's pin, in a few easy steps.
Set an employee to show on the rotaYou can set an employee to show on the rota, in a few easy steps.
View employee audit logYou can view employee audit log in a few easy steps.
Amend an employee's contract end dateYou can edit an employee's contract end date, in a few easy steps.
Amend a termination dateYou can amend a termination date, in a few easy steps.
Amend an employee's start dateYou can amend an employee's start date, in a few easy steps.
Borrowing salaried staff and costing optionWhen you borrow a salaried employee, you have a costing option to choose from.
Update an employee's full-time hoursYou can change an employee's full-time hours, in a few easy steps.
Set up a notification for employees' probation end dateYou can set up a notification for employees' probation end date, in a few easy steps.
Edit an employee's payslip delivery methodYou can edit an employee's payslip delivery method, in a few easy steps.
Set a maximum average hours to pay for employee's holidayYou can set a maximum average hours to pay for employee's holiday, in a few easy steps.
Re-submit new starter notificationYou can now resubmit an ATS or employment approval notification, in a few easy steps.
Manage additions and deductionsYou can place an addition or deduction on an employee, in a few easy steps.
The holiday cost reduces the wage cost forecastThe wage cost forecast value does not reduce when a salaried paid employee takes holiday.
Manage new starter emailsIf you are adding an employee with a future start date and do not wish them to log before their start date, you can easily resolve this.
Ensure new employees have permissions in Access EvoYou can add a new employee directly in Access People Hospitality.
Change an employee's usernameYou can change an employee's username in a few easy steps.
Correct an employee's loan balanceIf you need to correct an employee's loan balance, there are several scenarios that you need to be aware.
Amend employee contract hoursYou can amend an employee's contract hours, in a few easy steps.
Turn off the title for an employeeYou can make the title for an employee as optional, in a few easy steps.
View an employment when the individual holds multiple jobsYou can see an employment when the person has multiple employments, in a few easy steps.
Edit contact detailsYou can edit your contact details in a few easy steps.
Correct the address on an employee's payslipIf an employee has the incorrect address listed on their payslip, there are 2 ways to correct this.
Change a terminated employee’s work emailYou can't change a terminated employee's work email address, however, there is a workaround.
Delete an employee from the systemYou can delete an employee from the system, in a few easy steps.
Add a historic training courseYou can add an historic training course to an employee, in a few easy steps.
Access to admin tab on employee profileYou need specific permissions to access the admin area of employee's profile.
Set up a new employee to auto approveYou can set up a new employee to auto approve, in a few easy steps.
Remove borrowed employeesYou can remove the borrowed employee from the rota that they've been borrowed into, in a few easy steps.
Give an employee access to a vacancyYou can give an employee access to a vacancy, in a few easy steps.
Add a profile pictureAs a manager, you can add a profile picture for your employes, in a few easy steps.
Update an employee's tronc valueYou can update an employee's tronc value, in a few easy steps.
Manager's wage cost incorrect on detailed rota reportIf the manager's wage cost is showing incorrect figures on the detailed rota report, you can resolve this in a few easy steps.
Amend the date of birth for an employeeYou can update or add an employee's date of birth, in a few easy steps.
Employees breaks deductionIf you don't pay for the breaks there are options available within the system.
An employee has changed payroll, but this is not showing in PayWise+If an employee has changed payroll and this is not showing in PayWise+, you can resolve this in a few easy steps.
Swap, transfer or make shifts availableYou can swap, transfer or make shifts available if this option is activated on the system.
See receipts submitted for expense claimsYou can see the receipts attached to an employee's expense claim, in a few easy steps.
Pension type changesYou need to process pensions changes for employees with payroll agent or provider.
Locate employee formsYou can locate employee forms in a few easy steps.
Change an employee from inactive to active on the systemYou can change an employee from inactive to active on the system, in a few easy steps.
Change the end date of an employmentYou can change the end date of an employment, in a few easy steps.
Change employee contract daysYou can change employee contract days, in a few easy steps.
Change an employee's emailYou can change an employee's email, in a few easy steps.
Preferred name appear on rotasYou can enable a preferred name to appear on the rotas in a few easy steps.
Add comments to an employee's profileYou can add comments to an employee's profile, in a few easy steps.
Set terminated employee status to do not re-employYou can change terminated employee status to do not re-employ in a few easy steps.
Set employee's primary employmentYou can set employee's primary employment in a few easy steps.
Remove or restrict an employees accessYou can remove or restrict an employee's access in a few easy steps.
Postgraduate loan deduction for an employeeIf an employee has incorrectly had a postgraduate loan deduction in their payslip, you'll need to contact your payroll officer.
Populate the training course on an employee's profileYou can populate the training course for employees in a few easy steps.
Onboarding a returning an employee through ATS is creating a new profileIf when you onboard a returning employee through ATS and is creating a new profile, you need to check their set up.
Employee who is not shown on the rota to clock in and outYou can have an employee who is not shown on the rota to clock in and out with some restrictions.
Make staff leavers on flow but keep them live in HR until a later dateIf you need to remove employees access to flow, but still require them to be live in hr you need to contact Flow.
Edit passport expiry dateYou can edit an employee passport expiry date, in a few easy steps.
Change an employee's eligibility to work documentYou can change an employee's eligibility to work document, in a few easy steps.
Book an appraisals meetingYou can book an appraisal meeting in a few easy steps.
An employee has no balance to withdraw on PayWise+If your employees are displaying a zero balance for withdrawal on PayWise+, you can resolve this in a few easy steps.
See changes on an employee's profileYou can see changes to an employee's profile, in a few easy steps.
View which role the employee's timesheet relates toYou can view which role the employee's timesheet relates to, in a few easy steps.
Use working pattern option to be checked by default for employees booking leaveThere is no setting to check the use working pattern option when an employee is booking leave.
Run a HR export for an individual employeeYou can run a HR export for an individual employee, in a few easy steps.
Restrict what payroll claims an employee can seeEmployees with access to the payroll claims tab can view all payroll claims for the sections they have permission to access.
Pin employee profilesYou can pin an employee profile in a few easy steps.
Move an employee from a section to another section or subsectionYou can move an employee from a section to another section or subsection in a few easy steps.
Mileage claims expensesYou can set up an employee so they can claim mileage expenses, in a few easy steps.
Manage employee meetingYou can manage employee meeting in a few easy steps.
Create a task within self-serviceYou can create a task within self-service, in a few easy steps.
Give access to troncYou can give access to tronc, in a few easy steps.
Change the brand an employee is assigned toYou can change the brand an employee is assigned to, in a few easy steps.
Add commute miles to an employeeYou can add commute miles to an employee in a few easy steps.
Access tabs on an employee's profile with the no symbolYou can access tabs on an employee's profile with the no symbol, in a few easy steps.
When to borrow or second an employeeYou can borrow or second an employee in various scenarios.
Use zoom in Google ChromeYou can zoom in or out in Google Chrome based on your preference.
Update an applicant via the talent poolThe talent pool in the recruitment module is to hold applicants who have previously shown interest in joining the organisation.
Turn off vacancy notifications for applicantYou can turn off vacancy notifications for applicant, in a few easy steps.
Payroll claim going straight to 3rd level approverIf your payroll claim is going straight to 3rd level approver, you can resolve this in a few easy steps.
Add a mileage scheme to an employee profileYou can add a mileage scheme to an employee profile, in a few easy steps.
Set up expenses to be automatically approved in the systemYou can set up expenses to be automatically approved in the system, in a few easy steps.
Enter the current number of miles an employee has already used from their 10000-mile allowanceIf you need to add a value in to prevent us from overpaying employee mileage based on the HMRC guidance, you can easily resolve this.
Edit terminated employee detailsYou can edit terminated employee details in a few easy steps.
Change the continuous service date for an employeeYou can change the continuous service date for an employee in a few easy steps.
Change employee clock in pins in bulkYou can't change employee clock in pins in bulk but there is a workaround.
Change a probation dateYou can change a probation date in a few easy steps.
Change a primary employmentYou can change a primary employment in a few easy steps.
Change a notice periodYou can change a notice period in a few easy steps.
Best profile photo dimensionsYou can see the best profile photo dimensions.
Backdate an employee's addition or deductionYou can backdate an employee's addition or deduction, in a few steps.
Approve a new starter when the approver is on leaveYou can approve a new employment when the approver is on leave in a few easy steps.
Add a new address for an employeeYou can add a new address for an employee, in a few easy steps.
Manage temporary staffYou can process temporary staff by following the simple steps within this article.
Useful pay features for the festive periodYou can use useful pay features for the festive period.
View a newly added employee in my team pageYou can view a newly added employee in my team page in a few easy steps.
Set up key staffingYou can set up key staffing on the rotas, in a few easy steps.
Set up a zero-hour contractYou can set up a zero-hour contract for an employee.
Set approval limits for expense claims for approversYou can add claim approval limit for approvers in a few easy steps.
See leave auditYou can see who actioned a leave in a few easy steps.
See employee MOT or driving license while being uploadedYou can't see employee documents while being uploaded but you can review the uploaded documents.
Search employees via preferred nameYou can now search users based on preferred forename field within an employee's profile.
Restore a terminated employee onto a rotaYou can restore a terminated employee onto a rota, in a few easy steps.
Remove someone from a training eventYou can remove someone from a training event, in a few easy steps.
Remove employee secondary bank accountYou can delete a second bank account of an employee if you follow the steps within this article.
Remove a favourite journeyYou can remove a favourite journey, in a few easy steps.
Record assets monetary valueYou can use the asset screen to record the monetary value of assets directly against an employee’s record in a few easy steps.
New starter who hasn't officially started access the systemYou can give a new starter access to the system before their start date.
Need employee contributions to complete benefit formYou can find out the employee contributions to fill out any benefit form.
Manage temporary staffYou can process temporary staff by following the simple steps within this article.
Manage an employee's access settings for their postYou can manage an employee's access settings for their post in a few easy steps.
Flag employee as a directorYou can flag an employee as a director for taxes purposes.
Employees permission to view rotas but not edit shiftsEmployees with access to review rotas will also have the ability to edit shifts.
Add pronounsYou can add pronouns to an employee's profile in a few easy steps.
Additions and deductions processYou can place an addition or deduction on an employee, in a few easy steps.
Add hours to an employee without a rotaIf a rota is not available, there is no option to record worked hours.
Add employment to a terminated employeeYou can add employment to a terminated employee, in a few easy steps.