You can set mileage claims expenses which helps keep things organised as you can track travel costs and reimburse staff through payroll in a structured way and employees can be fairly reimbursed for business travel using their own vehicle.
Reasons to set mileage claims expenses
You set up mileage claims so employees can:
Claim back the cost of using their own vehicle for work journeys.
Submit those journeys through the expenses system.
Have the amount calculated automatically based on a mileage rate.
đNote: The mileage scheme you assign to the employee includes a rate per mile, which is multiplied by the number of miles they claim to calculate the payment.
Once a mileage scheme is assigned to an employeeâs profile, theyâre able to submit mileage expense claims.
Set up mileage claims expenses
To set up an employee so they can claim mileage expenses, follow the below steps:
Find the employee's profile by using the organisation search
then click on Payroll.Click on Expenses then click Edit.
In the top right corner, where it says mileage scheme, use the drop-down to select the appropriate scheme the employee should be on.
Click Save.
This will then allow the employee to claim mileage expenses.