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Add a mileage scheme to an employee profile

You can add a mileage scheme to an employee profile, so they can submit mileage expense claims for work travel using their own vehicle.

Written by Relu

You can add a mileage scheme to an employee profile, so this enables them to claim travel costs and ensures the reimbursement is calculated correctly based on the mileage rate.

Reasons to add a mileage scheme

The main reasons are:

  • Allow mileage claims: once a scheme is assigned, the employee can submit mileage expenses through the expenses system.

  • Automatic payment calculation: the scheme includes a rate per mile, which the system multiplies by the number of miles claimed to calculate the reimbursement amount.

  • Track travel costs: it helps organise and track business travel expenses so they can be reimbursed through payroll.

Add a mileage scheme to an employee profile

To add a mileage scheme to an employee profile, follow the below steps:

  1. Find the employee using the organisation search then click Payroll.

  2. Click Expenses then click Edit in the top right corner.

  3. In the Mileage Scheme dropdown, choose the appropriate scheme for that employee.

  4. Click Save.

📌Note: You can also set up new mileage scheme.

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