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Add commute miles to an employee

You can add commute miles to an employee if you want to record the distance they normally travel between home and work.

Written by Relu

You can add commute miles to an employee for mileage expense calculations.

When employees submit mileage claims for work journeys, the system can compare the journey distance with their regular commute distance. This helps keep travel reimbursements accurate and organised.

Common reasons to add commute miles to an employee

In practice, it’s useful when:

  • Employees use their own vehicle for work travel.

  • You want to track travel costs and reimburse them through payroll.

  • You need a structured way to calculate mileage payments based on a mileage rate.

Add commute miles to an employee

You can set the commute miles value for an employee, if you follow the below steps:

  1. Find the employee using the organisation search then click Payroll.

  2. Click Expenses then click Edit.

  3. Enter the value in the Commute Miles Field.

  4. Click Save.

Now this value records the employee’s normal travel distance between home and work, which can be used when calculating mileage claims.

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