There are several reasons why you would change an employee's username. Most common reasons are the following:
The default one isnât suitable
Usernames are created automatically as FirstName.LastName, but you can change it to something more appropriate for your organisation.Thereâs a duplicate username
Every username must be unique. If two employees have the same name, youâll need to adjust one, for example adding a number.You want a more consistent format
Some teams standardise usernames e.g. initials or a specific naming style to make them easier to manage.
đNote: Changing the username only affects login it doesnât change the employeeâs actual name on their profile.
To change an employee's username, follow the below steps:
Find the employee using the organisation search
then click Person.Click Profile then click Edit.
In the Account section change the Username field.
Click Save.