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Manage additions and deductions

You can place an addition or deduction on an employee, so you can set up recurring pay changes for an employee, like a permanent allowance or a regular deduction for example, a salary sacrifices or repayment.

Written by Relu

⚠️Important: To prevent overpayments or underpayments, payment end dates can only be set to today or a future date. Where possible, enter the actual end date. It must be after the last payroll export and before the next payroll is processed

You can use additions and deductions when something needs correcting, for example if the dates are wrong. If it hasn’t been sent to payroll yet, you can edit it; if it has been sent, you’ll need to add a new entry to stop the old one rather than trying to amend the sent one.

This helps avoid over or under payments, and it also supports reporting and audit trails via the Additions and Deductions dataset.

To place an addition or deduction on an employee follow the below steps:

  1. Find the employee using the organisation search then click into his profile.

  2. On the left, expand Payroll and select Pay.

  3. In the bottom right, click either Add Addition to Basic Pay or Add Deduction from Basic Pay.

  4. Type a start date and end dates for the adjustment.

    • This can be set to a date prior to the current date of entry as long as payroll hasn't already been exported and it's prior to the cut-off date.

  5. Use the Item drop-down and select the necessary pay element.

  6. Click Save.

  7. To change an addition, on the right of the row of the addition, click Edit.

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