You can backdate an employee's addition or deduction to ensure the employee’s pay history and reporting reflect the correct timing of the payment or deduction.
Common reasons
There are several reasons why you would backdate an employee's addition or deduction, most common include:
Correcting a mistake: if the original entry had the wrong date, you could edit it and set the correct start date.
Recording a payment that should apply to a past period: for example, a bonus, adjustment, or deduction that relates to earlier payroll dates.
Keeping payroll records accurate: the start date can be set to a date before the current entry, as long as payroll hasn’t already been exported and it’s before the payroll cut‑off date.
Backdate an employee's addition or deduction
⚠️Important: You can only edit the dates if the entry has not been sent to payroll yet. Once it’s exported, it can’t be edited in the system.
To access an employee's addition and deductions follow the below steps:
Find the employee using the organisations search
then click Payroll.Scroll down to Additions to Basic Pay for payments or Deductions from Basic Pay for deductions.
Find the entry you want to change and click Edit.
Update the Start Date and End Date if needed to the earlier date.
Click Save.
📌Note: If you do make a change to an addition or deduction, please let your payroll officer know of any changes in advance of a payroll run so they can ensure everything is correct.