Reasons to keep employees date of birth updated
You can amend the date of birth for an employee to keep everything up to date, most common reasons are the following:
Correct a mistake if the original date was entered wrong, it needs updating so the employeeâs personal details are correct.
Payroll processing the date of birth is used when payroll data is imported, so an incorrect date can cause issues during payroll processing.
Age-based pay rules the employeeâs age can affect things like National Minimum Wage rates, so the correct date of birth helps ensure the right pay rules are applied.
Steps to update an employee's date of birth
To update or add an employee's date of birth, follow the below steps:
Click into My team then click Team.
This will open a new people search screen.
Enter the name of the employee in the search bar then select the employee and the employees record will open.
Click on Person and then click on Profile.
Click on Edit.
This will open a new dialog.
Select the Date of Birth field and use the calendar to find the correct date.
Make sure the date you enter is valid and correct as it may cause issues when importing into payroll.