We've introduced mandatory validation for final holiday pay during employee termination to ensure accurate final payments and prevent payroll errors.
Enhanced termination process validation
Automatic balance verification before termination completion.
Clear error messaging to guide administrators through resolution.
How it works
Validation Process
When processing an employee termination:
Confirmation requirement
Administrator has to select I Confirm that I have completed the final holiday payment balance button.
Click Next to proceed to validation.
Automatic balance check
System calculates: Variance balance - Booked balance.
Must equal exactly 0 to proceed.
Validation occurs automatically upon clicking Next.
Progression Control
If balance = 0: Termination process continues normally.
If balance ≠ 0: System prevents progression and displays warning.
Error Handling
When holiday balance validation fails:
User remains on the Final Holiday Statement page
Clear warning message displayed: Unable to proceed: Final holiday balance validation failed. The employee's available holiday balance must equal 0 to ensure accurate final payment calculation.
Key Benefits
Payroll Accuracy
Prevents incomplete final payments.
Ensures all holiday entitlements are properly settled.
Reduces post-termination payroll corrections.
Process Integrity
Forces completion of final holiday calculations.
Provides clear feedback on required actions.
Maintains consistent termination procedures
Compliance Assurance
Ensures employees receive correct final payments.
Reduces risk of employment law issues.
Improves audit trail for terminated employees.
📌Note: Employee's available holiday balance must be exactly 0 before termination can be completed. If validation fails, review and adjust holiday bookings or payments to achieve zero balance