You can add or amend a pay grade when your pay structure needs to change, so it stays accurate for payroll and reporting.
Common reasons include:
Creating a new grade for example, a new role level or a new pay band.
Updating an existing grade’s details like its name such description, export code used in payroll and reports, and the order it appears in lists.
Changing the grade’s effective date and the lower and upper pay scales it covers so it matches current pay points.
📌Note: This keeps grades and pay scales aligned, so when you set up posts or employee pay, the right options are available.
To add a new or amend an existing pay grade, follow the steps below:
Click Setup then click Settings.
Click Module Setting then click Payroll Settings.
Click Pay Grade and Payscale.
Select the pay scale to be modified then click Grades.
Click either:
To modify an existing grade, select one from the list.
To create a new pay grade, click Add Grade.
Add or amend the details:
Description: What the grade is called.
Export Code: This is for reporting and payroll. You can abbreviate the description.
Order: The order that grade appears in the grade list.
Click Save.